Chapter 58. MARC Record Attributes

Table of Contents

Multi Valued Fields and Composite Record Attributes
Multi Valued Fields
Composite Record Attributes
Coded Value Maps
Composite Attribute Entry Definitions
Search and Icon Formats

The MARC Record Attribute Definitions support the ingesting, indexing, searching, filtering, and delivering of bibliographic record attributes.

To Access the MARC Record Attributes, click AdminServer AdministrationMARC Record Attributes

Multi Valued Fields and Composite Record Attributes

Multi Valued Fields and Composite Record Attributes expands upon the Record Attribute Definitions feature to include capturing all occurrences of multi-valued elements in a record. Multi Valued Fields allows users to say that a bibliographic record contains multiple entries for a particular record attribute. Composite Record Attributes supports the application of a more complicated and nested form of structure to a record attribute definition.

Multi Valued Fields

Multi Valued Fields allows for the capturing of multi-valued elements of a bibliographic record. Through the use of Multi Valued Fields, Evergreen recognizes that records are capable of storing multiple values. Multi Valued Fields are represented in the Record Attribute Definitions interface by a column named Multi-valued?. With Multi-valued? set to True, Evergreen will recognize the bibliographic records in the database that have multiple values mapping to the record attribute definition; it will also track and search on those values in the catalog. This feature will be particularly handy for bibliographic records representing a Blu-ray / DVD combo pack, since both format types can be displayed in the OPAC (if both formats were cataloged in the record).

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To edit an existing record attribute definition and set the Multi-valued? field to True:

  1. Click Admin on the menu bar
  2. Hover over Server Administration and click MARC Record Attributes
  3. Double-click on the row of the record attribute definition that needs to be edited
  4. Select the Multi-valued? checkbox
  5. Click Save
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Composite Record Attributes

Composite Record Attributes build on top of Evergreen’s ability to support record attributes that contain multiple entries. The Composite Record Attributes feature enables administrators to take a record attribute definition and apply a more complicated and nested form of structure to that particular record attribute. Two new Record Attribute Definitions columns have been added to facilitate the management of the Composite Record Attributes. The Composite attribute? column designates whether or not a particular record attribute definition is also a composite record attribute. The Coded Value Maps column contains a Manage link in each row that allows users to manage the Coded Value Maps for the record attributes.

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Coded Value Maps

To manage the Coded Value Maps of a particular record attribute definition, click the Manage link located under the Coded Value Maps column for that record attribute. This will open the Coded Value Maps interface. What administrators see on the Coded Value Maps screen does not define the structure of the composite record attribute; they must go into the Composite Attribute Entry Definitions screen to view this information.

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Within the Coded Value Maps screen, there is a column named Composite Definition. The Composite Definition column contains a Manage link that allows users to configure and to edit Composite Record Attribute definitions. In order to enable the Manage link (i.e. have the Manage link display as an option under the Composite Definition column), the Composite attribute? column (located back in the Record Attributes Definition page) must be set to True.

To edit an existing record attribute definition and set the Composite attribute? field to True:

  1. Click Admin on the menu bar
  2. Hover over Server Administration and click MARC Record Attributes
  3. Double-click on the row of the record attribute definition that needs to be edited
  4. Select the Composite attribute? checkbox
  5. Click Save
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Now that the Composite attribute? value is set to True, click on the Manage link located under the Coded Value Maps column for the edited record attribute definition. Back in the Coded Value Maps screen, a Manage link should now be exposed under the Composite Definition column. Clicking on a specific coded value’s Manage link will take the user into the Composite Attribute Entry Definitions screen for that specified coded value.

Composite Attribute Entry Definitions

The Composite Attribute Entry Definitions screen is where administrators can locally define and edit Composite Record Attributes for specific coded values. For example: administrators can further refine and distinguish the way a “book” should be defined within their database, by bringing together the right combination of attributes together to truly define what a “book” is in their database.

The top of the Composite Attribute Entry Definitions screen shows a parenthetically defined view of the Composite Data Expression. Below the Composite Data Expression is the Composite Data Tree. The Composite Data Tree is structured off of Boolean Operators, including the support of NOT operations. This nested form can be as deeply defined as it needs to be within the site’s database.

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To modify the Composite Attribute Entry Definition, any Boolean Operator can be deleted or have a coded value appended to it. The appended coded value can be any number of Coded Value Maps from any other Record Attribute Definition. So, administrators can choose from all the other existing record attribute definitions and create new nested structures to define entirely new data types.

To modify the Composite Attribute Entry Definition:

  1. Click Add Child for the specific Boolean Operator that needs to be modified, and a new window will open
  2. Select which Record Attribute needs to be represented in the structure under that particular Boolean Operator
  3. Select the Attribute Type from the dropdown options
  4. Select the Value of the Attribute Type from the dropdown options (dropdown options will be based on the Attribute Type selected)
  5. Click Submit
  6. The Composite Data Expression should now include the modification
  7. Once all modifications have been made, click Save Changes on the Composite Attribute Entry Definitions page
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Search and Icon Formats

Search and Icon Formats

The table below shows all the search and icon formats. In some cases they vary slightly, with the icon format being more restrictive. This is so that things such as a search for "All Books" will include Large Print books yet Large Print books will not show both a "Book" and "Large Print Book" icon.

In the table below "Icon Format Only" portions of the definition are italicized and in square brackets: [Icon format only data]

The definitions use the fixed field types at the end of this document.

Icon

Search Label/Icon Label

Definition

media/blu-ray.png

Blu-ray

VR Format:s

media/book.png

All books/Book

Item Type: a,t

Bib Level: a,c,d,m

NOT: Item Form: a,b,c,f,o,q,r,s [,d]

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Braille

Item Type: a

Item Form: f

media/casaudiobook.png

Cassette audiobook

Item Type: i

SR Format: l

media/casmusic.png

Audiocassette music recording

Item Type: j

SR Format: l

media/cdaudiobook.png

CD audiobook

Item Type: i

SR Format: f

media/cdmusic.png

CD music recording

Item Type: j

SR Format: f

media/dvd.png

DVD

VR Format: v

media/eaudio.png

E-audio

Item Type: i

Item Form: o,q,s

media/ebook.png

E-book

Item Type: a,t

Bib Level: a,c,d,m

Item Form: o,q,s

media/equip.png

Equipment, games, toys

Item Type: r

media/evideo.png

E-video

Item Type: g

Item Form: o,q,s

media/kit.png

Kit

Item Type: o,p

media/lpbook.png

Large print book

Item Type: a,t

Bib Level: a,c,d,m

Item Form: d

media/map.png

Map

Item Type: e,f

media/microform.png

Microform

Item Form: a,b,c

media/music.png

All music/Music sound recording (unknown format)

Item Type: j

[NOT: SR Format: a,b,c,d,e,f,l]

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Phonograph music recording

Item Type: j

SR Format: a,b,c,d,e

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Phonograph spoken recording

Item Type: i

SR Format: a,b,c,d,e

media/picture.png

Picture

Item type: k

media/score.png

Music score

Item type: c,d

media/serial.png

Serials and magazines

Bib Level: b,s

media/software.png

Software and video games

Item Type: m

media/vhs.png

VHS

VR Format: b

Record Types

This table shows the record types currently used in determining elements of search and icon formats. They are based on a combination of the MARC Record Type (LDR 06) and Bibliographic Level (LDR 07) fixed fields.

Record Type

LDR 06

LDR 07

BKS

a,t

a,c,d,m

MAP

e,f

a,b,c,d,i,m,s

MIX

p

c,d,i

REC

i,j

a,b,c,d,i,m,s

SCO

c,d

a,b,c,d,i,m,s

SER

a

b,i,s

VIS

g,k,r,o

a,b,c,d,i,m,s

Fixed Field Types

This table details the fixed field types currently used for determining search and icon formats. See the record types section above for how the system determines them.

Label

Record Type

Tag

Position

Item Type

ANY

LDR

06

Bib Level

ANY

LDR

07

Item Format

BKS

006

06

008

23

MAP

006

12

008

29

MIX

006

06

008

23

REC

006

06

008

23

SCO

006

06

008

23

SER

006

06

008

23

VIS

006

12

008

29

SR Format

ANY

007s

03

VR Format

ANY

007v

04